{"schema_version":"1.3","slug":"meeting-intelligence","url":"https://www.launchpadhq.io/workflows/meeting-intelligence","data_url":"https://www.launchpadhq.io/data/v1/workflows/meeting-intelligence.json","title":"Meeting intelligence","description":"Capture meetings, extract decisions, and sync tasks to your stack.","tags":["productivity","work"],"tiers":[{"id":"optimal","name":"Optimal","tagline":"Bot-free notes plus automation — or Otter + Zapier","time_estimate":"Live capture; about 10–20 minutes after the call to file actions","result":"Searchable notes plus tasks in the tools you already use","tools":[{"name":"Granola","rationale":"Device-audio capture with no bot in the call. The paid Business plan unlocks unlimited history and the Zapier and Notion integrations.","tool":{"slug":"granola","name":"Granola","url":"https://www.launchpadhq.io/platform/granola","data_url":"https://www.launchpadhq.io/data/v1/tools/granola.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Basic, $0 per user per month, with limited meeting history."},"starting_price":"Free, from $14","lowest_paid":{"name":"Business","price_text":"$14","amount":14,"currency":"USD","period":null,"limits":"per user per month","is_free":false},"data_as_of":"2026-10-14"}},{"name":"Otter.ai","rationale":"Accurate transcripts and search for teams when you want a meeting bot. Optimal when meetings are your system of record.","tool":{"slug":"otter-ai","name":"Otter AI","url":"https://www.launchpadhq.io/platform/otter-ai","data_url":"https://www.launchpadhq.io/data/v1/tools/otter-ai.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Basic plan: 300 transcription minutes a month (shared by meetings and imports), up to 30 minutes per conversation, 3 lifetime audio or video file imports and 20 AI Chat queries a month."},"starting_price":"Free, from $16.99","lowest_paid":{"name":"Pro","price_text":"$16.99/user/month","amount":16.99,"currency":"USD","period":"seat_month","limits":"Billed monthly; $8.33/user/month billed annually. 1,200 minutes a month; 90 minutes per conversation; 10 imports a month","is_free":false},"data_as_of":"2026-10-26"}},{"name":"Zapier","rationale":"Automate pushing notes into CRMs and PM tools. Best when workflows must be hands-off after each call.","tool":{"slug":"zapier","name":"Zapier","url":"https://www.launchpadhq.io/platform/zapier","data_url":"https://www.launchpadhq.io/data/v1/tools/zapier.json","category":{"slug":"workflow-automation","name":"Workflow & Automation"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free: 100 tasks/mo, unlimited two-step Zaps, 15-minute update time"},"starting_price":"Free, from $19.99/mo billed annually","lowest_paid":{"name":"Professional from","price_text":"$19.99/mo billed annually","amount":19.99,"currency":"USD","period":"month","limits":"$29.99 monthly, 750 tasks","is_free":false},"data_as_of":"2026-10-25"}}],"steps":[{"order":1,"label":"Capture the meeting","name":"Granola","action":"Prefer Granola when you do not want a bot to join. The free Basic plan keeps a limited meeting history; upgrade to Business for unlimited history and Zapier. Alternatively use Otter if you need a notetaker bot.","prompt":null,"tool":{"slug":"granola","name":"Granola","url":"https://www.launchpadhq.io/platform/granola","data_url":"https://www.launchpadhq.io/data/v1/tools/granola.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Basic, $0 per user per month, with limited meeting history."},"starting_price":"Free, from $14","lowest_paid":{"name":"Business","price_text":"$14","amount":14,"currency":"USD","period":null,"limits":"per user per month","is_free":false},"data_as_of":"2026-10-14"}},{"order":2,"label":"Extract decisions","name":"Granola","action":"Ask the meeting chat for decisions, owners, and due dates. Edit anything that is wrong before it leaves the tool.","prompt":"From this meeting, list: (1) decisions, (2) open questions, (3) action items as Owner — task — due date. Quote the transcript if you are unsure. Do not invent owners.","tool":{"slug":"granola","name":"Granola","url":"https://www.launchpadhq.io/platform/granola","data_url":"https://www.launchpadhq.io/data/v1/tools/granola.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Basic, $0 per user per month, with limited meeting history."},"starting_price":"Free, from $14","lowest_paid":{"name":"Business","price_text":"$14","amount":14,"currency":"USD","period":null,"limits":"per user per month","is_free":false},"data_as_of":"2026-10-14"}},{"order":3,"label":"Route tasks","name":"Zapier","action":"On Granola Business, use the official Zapier integration, or a Zapier Zap from Otter/Fireflies if you captured there. Zapier's Free plan allows two-step Zaps only and a small monthly task allowance.","prompt":null,"tool":{"slug":"zapier","name":"Zapier","url":"https://www.launchpadhq.io/platform/zapier","data_url":"https://www.launchpadhq.io/data/v1/tools/zapier.json","category":{"slug":"workflow-automation","name":"Workflow & Automation"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free: 100 tasks/mo, unlimited two-step Zaps, 15-minute update time"},"starting_price":"Free, from $19.99/mo billed annually","lowest_paid":{"name":"Professional from","price_text":"$19.99/mo billed annually","amount":19.99,"currency":"USD","period":"month","limits":"$29.99 monthly, 750 tasks","is_free":false},"data_as_of":"2026-10-25"}}]},{"id":"hybrid","name":"Hybrid","tagline":"Fireflies capture linked to Notion","time_estimate":"Live capture; about 10–15 minutes to file the recap","result":"A searchable recap sitting on the right Notion page","tools":[{"name":"Fireflies.ai","rationale":"Searchable meeting memory and summaries. Hybrid when you need solid capture without full enterprise pricing.","tool":{"slug":"fireflies-ai","name":"Fireflies.ai","url":"https://www.launchpadhq.io/platform/fireflies-ai","data_url":"https://www.launchpadhq.io/data/v1/tools/fireflies-ai.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"$0. Unlimited transcription*, limited AI summaries, 400 mins of storage per team, and 20 AI credits."},"starting_price":"Free, from $18","lowest_paid":{"name":"Pro","price_text":"$18/seat/month","amount":18,"currency":"USD","period":"seat_month","limits":"$10 billed annually","is_free":false},"data_as_of":"2026-10-14"}},{"name":"Notion AI","rationale":"Link summaries to project pages your team already uses. Balanced ops: notes plus light AI assists.","tool":{"slug":"notion-ai","name":"Notion AI","url":"https://www.launchpadhq.io/platform/notion-ai","data_url":"https://www.launchpadhq.io/data/v1/tools/notion-ai.json","category":{"slug":"text-conversational-ai","name":"Text & Conversational AI"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free for individuals: a trial of Notion AI, unlimited pages and blocks for one person (limited for 2+ members), file uploads up to 5 MB, 7 days of page history and up to 10 guests."},"starting_price":"Free, from $10","lowest_paid":{"name":"Plus","price_text":"$10/seat/month","amount":10,"currency":"USD","period":"seat_month","limits":"Trial of Notion AI","is_free":false},"data_as_of":"2026-10-26"}}],"steps":[{"order":1,"label":"Let Fireflies join (with consent)","name":"Fireflies.ai","action":"Connect calendar and tell attendees a notetaker will join. Stay on Free if volume is low; Pro adds video recording and more export/integrations (official billing guide).","prompt":null,"tool":{"slug":"fireflies-ai","name":"Fireflies.ai","url":"https://www.launchpadhq.io/platform/fireflies-ai","data_url":"https://www.launchpadhq.io/data/v1/tools/fireflies-ai.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"$0. Unlimited transcription*, limited AI summaries, 400 mins of storage per team, and 20 AI credits."},"starting_price":"Free, from $18","lowest_paid":{"name":"Pro","price_text":"$18/seat/month","amount":18,"currency":"USD","period":"seat_month","limits":"$10 billed annually","is_free":false},"data_as_of":"2026-10-14"}},{"order":2,"label":"Park the recap in Notion","name":"Notion AI","action":"Paste or sync the summary onto the project page. Use Notion AI only to format — you confirm owners. Notion’s own AI Meeting Notes require Business.","prompt":"Turn this recap into a Notion page with: Summary, Decisions, Action items (Owner, due). Do not add attendees who were not listed:\n[PASTE]","tool":{"slug":"notion-ai","name":"Notion AI","url":"https://www.launchpadhq.io/platform/notion-ai","data_url":"https://www.launchpadhq.io/data/v1/tools/notion-ai.json","category":{"slug":"text-conversational-ai","name":"Text & Conversational AI"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free for individuals: a trial of Notion AI, unlimited pages and blocks for one person (limited for 2+ members), file uploads up to 5 MB, 7 days of page history and up to 10 guests."},"starting_price":"Free, from $10","lowest_paid":{"name":"Plus","price_text":"$10/seat/month","amount":10,"currency":"USD","period":"seat_month","limits":"Trial of Notion AI","is_free":false},"data_as_of":"2026-10-26"}}]},{"id":"budget","name":"Budget","tagline":"Fathom Free, or paste notes into Gemini","time_estimate":"Live capture; about 10 minutes to clean the summary","result":"A shared Doc with decisions and owners","tools":[{"name":"Fathom","rationale":"Its Free plan covers recordings, transcription and instant AI summaries.","tool":{"slug":"fathom","name":"Fathom","url":"https://www.launchpadhq.io/platform/fathom","data_url":"https://www.launchpadhq.io/data/v1/tools/fathom.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free forever plan."},"starting_price":"Talk to sales","lowest_paid":{"name":"Enterprise","price_text":"Talk to sales","amount":null,"currency":null,"period":null,"limits":null,"is_free":false},"data_as_of":"2026-10-14"}},{"name":"Gemini","rationale":"Summarize pasted notes on the free tier when you captured audio somewhere else.","tool":{"slug":"gemini","name":"Gemini","url":"https://www.launchpadhq.io/platform/gemini","data_url":"https://www.launchpadhq.io/data/v1/tools/gemini.json","category":{"slug":"text-conversational-ai","name":"Text & Conversational AI"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free with a Google Account: Gemini app with the Flash-Lite model, image generation and editing, Deep Research, Gemini Live, Canvas and Gems; 15 GB of cloud storage"},"starting_price":"Free, from $4.99/month","lowest_paid":{"name":"Google AI Plus","price_text":"$4.99/month","amount":4.99,"currency":"USD","period":"month","limits":"2x higher usage limits than Free; 400 GB storage","is_free":false},"data_as_of":"2026-10-26"}},{"name":"Google Docs","rationale":"Free shared docs for cleaned minutes. Combine with Fathom export or a manual transcript.","tool":null}],"steps":[{"order":1,"label":"Record with Fathom Free","name":"Fathom","action":"Use Fathom’s Free plan for recording and transcription. Bot-free capture is listed as beta for Mac. Consent still applies.","prompt":null,"tool":{"slug":"fathom","name":"Fathom","url":"https://www.launchpadhq.io/platform/fathom","data_url":"https://www.launchpadhq.io/data/v1/tools/fathom.json","category":{"slug":"meetings-notes","name":"Meetings & Notes"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free forever plan."},"starting_price":"Talk to sales","lowest_paid":{"name":"Enterprise","price_text":"Talk to sales","amount":null,"currency":null,"period":null,"limits":null,"is_free":false},"data_as_of":"2026-10-14"}},{"order":2,"label":"Optional cleanup in Gemini","name":"Gemini","action":"If the auto-summary is messy, paste it into Gemini Free and ask for a decision log. Then paste into Google Docs for sharing.","prompt":"Rewrite this meeting summary as: decisions, owners, due dates, open questions. Do not add people or dates that are not in the text:\n[PASTE]","tool":{"slug":"gemini","name":"Gemini","url":"https://www.launchpadhq.io/platform/gemini","data_url":"https://www.launchpadhq.io/data/v1/tools/gemini.json","category":{"slug":"text-conversational-ai","name":"Text & Conversational AI"},"cost_tier":"FREEMIUM","lifecycle":"active","free_tier":{"available":true,"summary":"Free with a Google Account: Gemini app with the Flash-Lite model, image generation and editing, Deep Research, Gemini Live, Canvas and Gems; 15 GB of cloud storage"},"starting_price":"Free, from $4.99/month","lowest_paid":{"name":"Google AI Plus","price_text":"$4.99/month","amount":4.99,"currency":"USD","period":"month","limits":"2x higher usage limits than Free; 400 GB storage","is_free":false},"data_as_of":"2026-10-26"}}]}],"prices_removed":0,"pricing_note":"Prices in this text come from the catalog, the same data as each tool's page and its record (tool.starting_price, tool.lowest_paid, and plans in /data/v1/tools/{slug}.json). Any sentence that typed a price by hand is removed; prices_removed counts them.","generated_at":"2026-10-27T07:52:23.432Z","sponsored":false,"attribution":"Data from Launchpad HQ (https://www.launchpadhq.io). Please credit Launchpad HQ and link to the tool's Launchpad HQ page."}